Village Clerk-Treasurer

Directory of Services

Clerk’s Office

(607) 739–5691

  • Copy of a law/proposed law
  • Foil Requests
  • Property Tax Information
  • Water Billing & Collection

Code Enforcement

(607) 739–5691

  • Building Permits
  • Zoning Information
  • Swimming Pools
  • Village Codes

Police Department

EMERGENCY: DIAL 911

(607) 739–5668

(607) 735–8600

  • Report a Crime
  • File a Complaint
  • Request Assistance

(607) 739–5669

  • Administrative Calls

Horseheads Town Hall

(607) 739–8783

  • Tax Assessment
  • Animal Control
  • Marriage Licenses
  • Hunting Licenses
  • Dog Licenses

Village Hall

Horseheads Village Hall
202 South Main Street
Horseheads, New York 14845
(607) 739–5691

Local Weather Conditions

Govt.Clerk History

Hide minor edits - Show changes to markup

October 08, 2019 at 08:36AM by Rachel Baer -
Changed line 10 from:

Deputy Clerk - VACANT\\

to:

Deputy Clerk - Kelby Hollenbeck\\

July 29, 2019 at 09:22AM by Rachel Baer -
Changed lines 4-67 from:

JOB OPENING

Date Issued: July 2, 2019

The Village is seeking applicants for the position of DEPUTY CLERK.

VACANCY: At the present time, there is one full time opening. This is a non-competitive title; therefore, no Civil Service examination is required.

SALARY: Starting Annual Salary Range ($31,200 - $33,150) based on 37.5 hour work week including a generous benefit package

RESIDENCY REQUIREMENT: Candidates must have been legal residents of Chemung or a contiguous (Schuyler, Steuben, Tompkins) County for at least one month immediately preceding the date of application.

DISTINGUISHING FEATURES OF THE POSTION: This administrative position involves Utility Billing and the responsibility for assisting the Village Clerk-Treasurer by performing a number of varied accounting and administrative tasks. Work is performed under the general supervision of the Village Clerk-Treasurer with leeway allowed for the exercise of independent judgment in carrying out details of the work, which involves responsibility for all functions of the Clerk-Treasurer’s Office in the absence of the Clerk-Treasurer. Other duties as assigned.

TYPICAL DUTIES:

  • Complete final utility bills and transfers
  • Export data from utility billing
  • Import and export between the meter reader and utility billing system
  • Verify reads for accuracy
  • Perform complex payroll transactions or may prepare payroll for entire department and prepare all related reports;
  • Correct demand meter reads, calculate bills, make adjustments, print bills and shut-off letters, sort and mail bills;
  • Generate miscellaneous invoices for health insurance, water haulers, etc.
  • Reconcile bank statements
  • Receive and post payments from mail and walk-ins
  • Answer and transfer calls
  • Field and direct resident concerns

KNOWLEDGE, SKILLS ABILITIES AND PERSONAL CHARACTERISTICS:

- Good knowledge of current general and governmental principles, practices and terminology of accounting, financial administration and budgeting;

- Excellent computer literacy is a must.

- Ability to develop complex accounting worksheets and financial reports.

- Good knowledge of computer applications such as word, excel and Office 365;

- Thorough knowledge of office terminology, procedures and equipment; Ability to prioritize in a fast-paced work environment;

- Ability to communicate effectively orally and in writing;

- Ability to establish and maintain cooperative relations with others; Ability to maintain confidentiality where required;

- Ability to perform close detail work involving considerable visual effort and strain; Honest, courteous and tactful;

- Physical condition commensurate with the demands of the position. Ability to understand and carry out complex oral and written instructions;

- Ability to establish and maintain cooperative relations with the public and other governmental and private agencies;

- Good judgment in solving complex clerical and administrative problems;

- Performs related work necessary for the efficient execution of administrative functions of the Village Office.

MINIMUM QUALIFICATIONS: A. Graduation from an accredited college or university with an Associate’s Degree in Accounting and one year of experience in an accounting position. OR B. Graduation from high school or possession of an equivalency diploma and three years of accounting experience which includes payroll, general ledger, accounts receivable and accounts payable.

HOW TO APPLY: Submit an Application for Employment by mail, or drop off to:

Village of Horseheads

Att: Donna Dawson

202 S. Main St.

Horseheads NY 14845

Or email application to: ddawson@horseheads.org

LAST DATE TO FILE: Applications accepted until vacancy is filled. Successful candidates must pass background check and drug screening.

to:
July 11, 2019 at 08:53AM by Rachel Baer -
Changed line 71 from:

Deputy Clerk - Kari Wheeler\\

to:

Deputy Clerk - VACANT\\

July 10, 2019 at 08:11AM by Rachel Baer -
Changed lines 11-12 from:

SALARY: Starting Annual Salary Range ($31,200 - $33,150) based on 35 hour work week including a generous benefit package

to:

SALARY: Starting Annual Salary Range ($31,200 - $33,150) based on 37.5 hour work week including a generous benefit package

July 09, 2019 at 11:16AM by Rachel Baer -
Changed lines 55-62 from:

Village of Horseheads Att: Donna Dawson 202 S. Main St. Horseheads NY 14845

Or email application to: ddawson@horseheads.org

to:

Village of Horseheads

Att: Donna Dawson

202 S. Main St.

Horseheads NY 14845

Or email application to: ddawson@horseheads.org

July 09, 2019 at 11:16AM by Rachel Baer -
Changed lines 54-55 from:

Village of Horseheads, Att: Donna Dawson, 202 S. Main St. Horseheads NY 14845

to:

Village of Horseheads Att: Donna Dawson 202 S. Main St. Horseheads NY 14845

Or email application to: ddawson@horseheads.org

July 09, 2019 at 10:46AM by Rachel Baer -
Changed lines 34-47 from:

Good knowledge of current general and governmental principles, practices and terminology of accounting, financial administration and budgeting;

- Excellent computer literacy is a must. - Ability to develop complex accounting worksheets and financial reports. - Good knowledge of computer applications such as word, excel and Office 365; - Thorough knowledge of office terminology, procedures and equipment; Ability to prioritize in a fast-paced work environment; - Ability to communicate effectively orally and in writing; - Ability to establish and maintain cooperative relations with others; Ability to maintain confidentiality where required; - Ability to perform close detail work involving considerable visual effort and strain; Honest, courteous and tactful; - Physical condition commensurate with the demands of the position. Ability to understand and carry out complex oral and written instructions; - Ability to establish and maintain cooperative relations with the public and other governmental and private agencies; - Good judgment in solving complex clerical and administrative problems; - Performs related work necessary for the efficient execution of administrative functions of the Village Office.

to:

- Good knowledge of current general and governmental principles, practices and terminology of accounting, financial administration and budgeting;

- Excellent computer literacy is a must.

- Ability to develop complex accounting worksheets and financial reports.

- Good knowledge of computer applications such as word, excel and Office 365;

- Thorough knowledge of office terminology, procedures and equipment; Ability to prioritize in a fast-paced work environment;

- Ability to communicate effectively orally and in writing;

- Ability to establish and maintain cooperative relations with others; Ability to maintain confidentiality where required;

- Ability to perform close detail work involving considerable visual effort and strain; Honest, courteous and tactful;

- Physical condition commensurate with the demands of the position. Ability to understand and carry out complex oral and written instructions;

- Ability to establish and maintain cooperative relations with the public and other governmental and private agencies;

- Good judgment in solving complex clerical and administrative problems;

- Performs related work necessary for the efficient execution of administrative functions of the Village Office.

Changed lines 56-60 from:

LAST DATE TO FILE: Applications accepted until vacancy is filled.

to:

LAST DATE TO FILE: Applications accepted until vacancy is filled. Successful candidates must pass background check and drug screening.

July 09, 2019 at 10:45AM by Rachel Baer -
Changed lines 5-6 from:
to:

Date Issued: July 2, 2019

Changed line 34 from:

- Good knowledge of current general and governmental principles, practices and terminology of accounting, financial administration and budgeting;

to:

Good knowledge of current general and governmental principles, practices and terminology of accounting, financial administration and budgeting;

Changed lines 58-60 from:

Date Issued: July 2, 2019

to:
July 09, 2019 at 10:44AM by Rachel Baer -
Changed line 19 from:
  • export data from utility billing
to:
  • Export data from utility billing
Added line 22:
  • Perform complex payroll transactions or may prepare payroll for entire department and prepare all related reports;
Deleted line 25:
  • Perform complex payroll transactions or may prepare payroll for entire department and prepare all related reports;
Changed lines 33-46 from:

Good knowledge of current general and governmental principles, practices and terminology of accounting, financial administration and budgeting; Excellent computer literacy is a must. Ability to develop complex accounting worksheets and financial reports. Good knowledge of computer applications such as word, excel and Office 365; Thorough knowledge of office terminology, procedures and equipment; Ability to prioritize in a fast-paced work environment; Ability to communicate effectively orally and in writing; Ability to establish and maintain cooperative relations with others; Ability to maintain confidentiality where required; Ability to perform close detail work involving considerable visual effort and strain; Honest, courteous and tactful; Physical condition commensurate with the demands of the position. Ability to understand and carry out complex oral and written instructions; Ability to establish and maintain cooperative relations with the public and other governmental and private agencies; Good judgment in solving complex clerical and administrative problems; Performs related work necessary for the efficient execution of administrative functions of the Village Office.

to:

- Good knowledge of current general and governmental principles, practices and terminology of accounting, financial administration and budgeting; - Excellent computer literacy is a must. - Ability to develop complex accounting worksheets and financial reports. - Good knowledge of computer applications such as word, excel and Office 365; - Thorough knowledge of office terminology, procedures and equipment; Ability to prioritize in a fast-paced work environment; - Ability to communicate effectively orally and in writing; - Ability to establish and maintain cooperative relations with others; Ability to maintain confidentiality where required; - Ability to perform close detail work involving considerable visual effort and strain; Honest, courteous and tactful; - Physical condition commensurate with the demands of the position. Ability to understand and carry out complex oral and written instructions; - Ability to establish and maintain cooperative relations with the public and other governmental and private agencies; - Good judgment in solving complex clerical and administrative problems; - Performs related work necessary for the efficient execution of administrative functions of the Village Office.

Changed line 49 from:

one year of experience in an accounting position.

to:

one year of experience in an accounting position. OR

July 09, 2019 at 10:41AM by Rachel Baer -
Added lines 6-7:

The Village is seeking applicants for the position of DEPUTY CLERK.

Deleted lines 11-13:

HOW TO APPLY: Interested candidates must submit an Application for Employment to: Village of Horseheads, Att: Donna Dawson, 202 S. Main St. Horseheads NY 14845

Changed lines 52-54 from:
to:

HOW TO APPLY: Submit an Application for Employment by mail, or drop off to: Village of Horseheads, Att: Donna Dawson, 202 S. Main St. Horseheads NY 14845

July 09, 2019 at 10:40AM by Rachel Baer -
Added lines 4-58:

JOB OPENING

VACANCY: At the present time, there is one full time opening. This is a non-competitive title; therefore, no Civil Service examination is required.

SALARY: Starting Annual Salary Range ($31,200 - $33,150) based on 35 hour work week including a generous benefit package

HOW TO APPLY: Interested candidates must submit an Application for Employment to: Village of Horseheads, Att: Donna Dawson, 202 S. Main St. Horseheads NY 14845

RESIDENCY REQUIREMENT: Candidates must have been legal residents of Chemung or a contiguous (Schuyler, Steuben, Tompkins) County for at least one month immediately preceding the date of application.

DISTINGUISHING FEATURES OF THE POSTION: This administrative position involves Utility Billing and the responsibility for assisting the Village Clerk-Treasurer by performing a number of varied accounting and administrative tasks. Work is performed under the general supervision of the Village Clerk-Treasurer with leeway allowed for the exercise of independent judgment in carrying out details of the work, which involves responsibility for all functions of the Clerk-Treasurer’s Office in the absence of the Clerk-Treasurer. Other duties as assigned.

TYPICAL DUTIES:

  • Complete final utility bills and transfers
  • export data from utility billing
  • Import and export between the meter reader and utility billing system
  • Verify reads for accuracy
  • Correct demand meter reads, calculate bills, make adjustments, print bills and shut-off letters, sort and mail bills;
  • Generate miscellaneous invoices for health insurance, water haulers, etc.
  • Reconcile bank statements
  • Perform complex payroll transactions or may prepare payroll for entire department and prepare all related reports;
  • Receive and post payments from mail and walk-ins
  • Answer and transfer calls
  • Field and direct resident concerns

KNOWLEDGE, SKILLS ABILITIES AND PERSONAL CHARACTERISTICS: Good knowledge of current general and governmental principles, practices and terminology of accounting, financial administration and budgeting; Excellent computer literacy is a must. Ability to develop complex accounting worksheets and financial reports. Good knowledge of computer applications such as word, excel and Office 365; Thorough knowledge of office terminology, procedures and equipment; Ability to prioritize in a fast-paced work environment; Ability to communicate effectively orally and in writing; Ability to establish and maintain cooperative relations with others; Ability to maintain confidentiality where required; Ability to perform close detail work involving considerable visual effort and strain; Honest, courteous and tactful; Physical condition commensurate with the demands of the position. Ability to understand and carry out complex oral and written instructions; Ability to establish and maintain cooperative relations with the public and other governmental and private agencies; Good judgment in solving complex clerical and administrative problems; Performs related work necessary for the efficient execution of administrative functions of the Village Office.

MINIMUM QUALIFICATIONS: A. Graduation from an accredited college or university with an Associate’s Degree in Accounting and one year of experience in an accounting position. B. Graduation from high school or possession of an equivalency diploma and three years of accounting experience which includes payroll, general ledger, accounts receivable and accounts payable.

LAST DATE TO FILE: Applications accepted until vacancy is filled.

Date Issued: July 2, 2019

May 10, 2019 at 01:44PM by Rachel Baer -
Changed lines 42-55 from:

The Village’s fiscal year is June 1st to May 31st. On March 28th, 2019 the Village Board received the Tentative 2019–2020 Village Budget calling for a 2% property tax increase. Next Step: A public hearing regarding the draft budget will be held on Thu., April 11th, 2019 at 7:00pm.

2019-20 Draft Budget - Part 1

2019-20 Draft Budget - Part 2

to:

The Village’s fiscal year is June 1st to May 31st. On April 25th, 2019 the Village Board adopted the 2019–2020 Village Budget calling for a 2% property tax increase.

2019-20 ADOPTED BUDGET

March 29, 2019 at 09:32AM by Rachel Baer -
Changed line 42 from:

The Village’s fiscal year is June 1st to May 31st. On March 28th, 2019 the Village Board received the Tentative 2019–202 Village Budget calling for a 2% property tax increase.

to:

The Village’s fiscal year is June 1st to May 31st. On March 28th, 2019 the Village Board received the Tentative 2019–2020 Village Budget calling for a 2% property tax increase.

March 29, 2019 at 09:32AM by Rachel Baer -
Changed lines 43-45 from:

Next Step: A public hearing regarding the draft budget will be held on Thu., April 11th, 2019 at 7:00pm.

to:

Next Step: A public hearing regarding the draft budget will be held on Thu., April 11th, 2019 at 7:00pm.

March 29, 2019 at 09:31AM by Rachel Baer -
Changed lines 48-55 from:
to:
March 29, 2019 at 09:30AM by Rachel Baer -
Added line 47:
March 29, 2019 at 09:30AM by Rachel Baer -
Changed lines 42-52 from:

The Village’s fiscal year is June 1st to May 31st. In April 2018 the Village Board adopted the final budget for the fiscal year of 2018–2019 calling for a 1.5% property tax increase.

2018-2019 Adopted Budget

to:

The Village’s fiscal year is June 1st to May 31st. On March 28th, 2019 the Village Board received the Tentative 2019–202 Village Budget calling for a 2% property tax increase. Next Step: A public hearing regarding the draft budget will be held on Thu., April 11th, 2019 at 7:00pm.

2019-20 Draft Budget - Part 1 2019-20 Draft Budget - Part 2

February 06, 2019 at 11:33AM by Rachel Baer -
Changed lines 77-78 from:
to:

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